President - Mary Hillberg
Vice President - Vacant
Secretary - Linda Stasik
Treasurer - Vacant
Director at Large - Bill Hillberg
The ANNUAL SLHOA CHRISTMAS HOME DECORATING EVENT was coordinated this year by the Social/Holiday Committee Chairperson, Amber Cochran. This year, the Judges (from another HOA) found there were so many lovely decors, they decided to award a 1st, 2nd & 3rd place for Commercial with an additional award just for Religious.
So everyone can check out the winners now, here they are below. We will publish pics of them with their prizes as soon as they can be taken and put on our site.
1st Place - The Slocums at 3521 Tipperary Drive
2nd Place - The Rowlands at 3759 Sierra Drive
3rd Place - The Kisers at 3542 Tipperary Drive
1st Place - The Crawfords at 3982 Tradewinds Trail
THANKS TO EVERYONE WHO DECORATED THEIR HOMES SO BEAUTIFULLY AND A VERY MERRY CHRISTMAS AND HAPPY NEW YEAR TO ALL
Glen & Katherine Crawfords of 3982 Tradewinds won the 2018 Best of Show for a Religious Display. Their full nativity scene was a gentle reminder of the true meaning of Christmas. They requested their prize be given to a needy family.
3521 Tipperary has been a spectacular display every year. They outdid themselves with their giant Nutcracker Soldiers guarding the Christmas celebration.
3759 Sierra has been a many time winner of the SLHOA Decor Awards. Their display of fantasy is always brilliant.
3542 Tipperary was a joyful display bringing a child's candy cane Christmas to life.
The Slocums of 3521 Tipperary Drive
The Rowlands of 3759 Sierra Drive
The Kisers of 3542 Tipperary Drive
A short board meeting is scheduled for 2 PM on February 15th at the Moose Lodge #2073 in Merritt Island. No other business is planned for this meeting. An agenda will be available at the meeting.
Regular monthly Board meetings are currently scheduled for the fourth Thursday of the month,7:00 PM at The Moose Lodge, 3190 Courtenay Pkwy, Merritt Island. If there is a change in schedule or location, it will be posted on this site and on the community bulletin boards. Board meeting agendas are available to Owners at the meeting and often on this site. Minutes of Meetings are posted in the Downloads section of this site as they are approved.
Notice of Membership meetings, as well as Annual and Budget meetings, and other needed information are sent electronically or by USPS to all Owners.
The next Membership meeting is February 28th, 7PM at the Moose Lodge #2073, 3150 N. Courtenay Parkway, Merritt Island. This is the 2019 Annual Membership and Election meeting. It is hoped all will attend and vote for a full Board of Directors and Architectural Review Committee (ARC) members. You may also be nominated from the floor at the election meeting to run for a position on our Board and ARC. Both really need members, so don't be shy.
In the mailing noticing our Annual Membership meeting, you may find Designated Voted and Proxy forms. You must send in your designated voter per instructions using the pink address slip as provided, unless you alone are on the deed to your home.
We hope everyone attends the meeting, but sometimes it is hard getting to meetings with family and work taking priority. You may send in your proxy using the blue address slip as provided, for the Secretary to either count for your presence to reach a quorum or to vote for you, as well. You may aIso sign your proxy to have another HOA member add your name for a quorum or vote in your stead.
So, let's all do something that gets us a quorum and be able to elect a board for the 2019-2020 year. The majority of the members now serving are not able to continue another year, and we must have enough to provide a board for our HOA.
There are six Owners who want their names advertised, as they are anxious to be on our board. They are Paul Artrip, TIm Bowlin, Joe Lea Hearn, Carolyn Mahoney, Lee Tibbitts and April Wagner.
Let's all vote to have a board that will keep Sunset Lakes a great place to live!
Gates may be open for monthly garage sales on the first Saturday of each month from ~8 AM to ~2 PM.
Please email the board at firstname.lastname@example.org to volunteer for a committee. Those currently in place include:
Welcoming Committee - Chair and one member in place
Social/Holiday Committee - Chair in place
Stormwater Committee - Chair and two members in place
Hurricane Preparedness Committee - Chair and one member in place
Each committee selects a Chairperson and submits a Charter (purpose, goals, implementation, recommendations - activities, members and contact info) for Board approval.
“It is one of the most beautiful compensations of this life that no man can sincerely try to help another without helping himself.”
Ralph Waldo Emerson
The Architectural Review Committee (ARC) is a important part of Sunset Lakes HOA. They are elected by Owners and tasked with reviewing , evaluating and either approving or disapproving requests for construction, and all exterior additions to our homes, including roofing, fencing, shutters, decks, driveways, paint, etc. The ARC follows the Declarations regarding allowed construction and encourages harmonious continuity in Sunset Lakes, adding guidelines from time to time to assist Owners in this effort. They require a special form be filled out and according to the nature of the request, may need other items such as surveys, as well. The ARC form is in the download section of this site. When you have filled out the form, please send it to the ARC at email@example.com. Also see the 2019 Rules & Guidelines that clarify many of the Declarations and may help Owners in many areas. These may be found on the Downloads section of this site.
THE GOAL OF THIS 2018-2019 BOARD OF DIRECTORS IS TO HAVE IMPROVED SAFETY AND PROPERTY VALUES FOR THE OWNERS IN SUNSET LAKES HOA. So far, so good!
As we move through areas that require maintenance & repair we are prioritizing, as needed. We have "Leads" on some SL streets and need more. This is a volunteer position to alert the board regarding specific safety issues that may develop on their streets. If you wish to serve your community in this simple, but important way, please notify the board via email at firstname.lastname@example.org. There are many tasks that need to be done to make Sunset Lakes a better place to live. Thanks!
Q- Where do we find the Bylaws, C&Rs, Articles and other governing documents for Sunset Lakes HOA?
A- Those documents should be provided by the seller of the property at closing. If they were not or have been lost, Sentry can provide them electronically or a hard copy may be provided at a small charge. These documents are also found in the download section of this site. Proposed 2019 Rules & Guidelines are available now and the final copy will be added soon.
Q - In the event of a conflict in documents, what is the order of precedence for an HOA in Florida?
A - State Statutes, Declarations of Covenants & Restrictions, Articles, Bylaws, Guidelines, Rules.
Q- Where do I find a map of Sunset Lakes?
A- Maps of both Sunset Lakes and Island Estates are found in the download section of this site. Note these are not to scale and cannot be used for legal purposes.
Q - Who should we contact if we need to clarify or address a situation about the HOA?
A - Either the Property Management company or the board. Sentry Management Company is our Property Management Company. The SLHOA Property Manager of Sentry Management, Inc., is Sue Stewart LCAM who may be reached via email - email@example.com. Please be patient. Our community is large and the property management firm is new to us. Responses may take longer than the 48 hour goal. The contact email for the board it is at firstname.lastname@example.org. Please recognize our board members are volunteering their time to support the entire community.
Q- What is the difference between the Property Manager and the Board of Directors?
A- The Property Manager manages the association; the Board governs the association.
Q- Will our dates for assessments or the amount due change?
A- The dates for our semi-annual assessments (January 1 & July 1 of each year) and the amount ($330) will stay the same for the 2018-2019 year. The amount of assessments may change when the elected board of directors raises or lowers them. Some Owners choose to send their semi annual dues ($330) via check to the Sentry office in Rockledge. The mailing address for Sentry is at the footer of this webpage. Be sure your check is payable to "SUNSET LAKES HOMEOWNERS ASSOCIATION, INC." and note your SLHOA property address on the check for proper credit. Sentry will send invoices/coupons with instructions regarding where to send payment. Note that use of a credit card will require an extra use fee. To avoid that, checks or money orders are encouraged. Cash is not accepted.
Q- For hurricane information, how do we find the Brevard County Emergency Preparedness info?
A- http://www.brevardfl.gov/EmergencyManagement/Preparedness . We also have a newly formed Hurricane Committee that needs extra hands before and after hurricane events.
Q- In the event of a non-violent emergency, who should we call?
A- The non-violent contact for the Brevard County Sheriff's Department is 321-633-7162. Our Property Manager Sue Stewart LCAM at email@example.com should also be notified, as well as the board at firstname.lastname@example.org.
Q- In the event of an emergency where life or property is in imminent danger, who should we call?
A- 911 is the appropriate call for an emergency. Our Property Manager and Board should also be notified, of course.
AT&T, Sprint, T-Mobile and Verizon cellular phone customers in Brevard County now have the option to Text-to-9-1-1 in an emergency beginning today - 7.26.2018. This follows technological upgrades at the county’s 11 Public Safety Answering Points that receive 9-1-1 emergency calls. Customers of the four major wireless carriers can now send a text (up to 140 characters) directly to 9-1-1 in an emergency in which a call is not possible, or when speaking out loud would put the caller in danger. Also, Text-to-9-1-1 provides a route for the deaf, hard of hearing, and speech impaired. We have gotten a couple of questions on how to use Text-To-911 correctly and wanted to make sure we addressed those issues: * Area codes do not determine if your text goes through. * Do not text to test the system * To text 911, type 911 in the “To”, enter the location (+ city) and type of help needed (Police, Fire or Ambulance) in the Message, and Send.
Sentry Management Company is our Property Management Company. Our Property Manager is Sue Stewart LCAM at email@example.com.
Owners in Sunset Lakes HOA are familiar with the governing documents relative to our deed restricted community. When closing on their home, all are required to sign a document stating they had read these and agreed to follow them.
If you are new to Sunset Lakes, please contact Sentry Management, provide your contact information and request to have your personal code entered into the gate system and remote for your convenience.
All Owners in SLHOA should to Register as an SLHOA homeowner on the Sentry website at http://accesssentrymgt.com/dx/sentrywp/index.html# in order to be able to access their own private accounts as well as other information about our community. A tutorial is available to guide through the registration. For those who are not comfortable with computers, please call Sentry and set up an appointment to go to the office in Rockledge and staff will help you register.
The dates for our semi-annual assessments are January 1st & July 1st of each year and the amount is $330. Sentry will send out invoices/coupons via email or snail mail in the month before the due date. Credit card payments will have an extra fee attached due to the credit card company's charge for use.
THE GOAL OF THIS 2018-2019 BOARD OF DIRECTORS ARE IMPROVED SAFETY AND PROPERTY VALUES FOR THE OWNERS IN SUNSET LAKES HOA.
The last regular monthly board meeting was held as scheduled January 24th, 2019, 7 PM at the Moose Hall in Merritt Island. The agenda and relevant documents were posted on this site before the meeting. Unfortunately, due to a lack of attendee propriety, the meeting was adjourned before all new information was shared with attendees. Some of this information included:
The 2019 Annual Membership Meeting for SLHOA is scheduled for February 28, 2019. Please see the "Living & Working Together" section of this site for details.
On the 12th 13th and 14th concrete repair has been done in SL & IE. Sidewalks, drains, a pad under a gazebo, the lead edge of the culverts at SLD, and west the tip of the median at the entrance are just some of the varied places that needed repair. 2.17.19
Sunward & Sunset Lakes Drive STREET RESURFACING
Be aware that the resurfacing of the front sections of Sunset Lakes Drive and South Sunward Drive is scheduled for February 19th & 20th, weather permitting. The front SL entrance may be slow moving or sometimes closed to traffic at intervals. The rear gates will be open for Owner & service provider convenience. Owners will not be "trapped" in their homes. These Contractors are professionals who have done this many times before and can manage resurfacing occupied residential streets.
Contractor vehicles will enter the community from the rear entrance and start on south Sunward, moving toward the intersection of Sunward & Sunset Lakes Drive. Milling comes on the first, day, then the new surface will be applied on the second involving tack and paving and finally striping. Note: "tack" is the adhesive substance that helps bond the asphalt to the road surface. It is usually sprayed on, is VERY adherent and VERY difficult to remove from anything. DO NOT drive or walk over areas being worked or you may inadvertently drive/walk over tack and it will stain your tires, shoes, driveway, sidewalk, etc. The Contractors will direct traffic away from areas being worked and will open for traffic when they are safe to travel. Neither the Contractors nor the HOA will be responsible for damage done by those who do not follow directions.
Please pay attention to the safety of the workers and to promote smooth, safe traffic flow.
The planned progression is:
SOUTH SUNWARD DRIVE FROM 3781 AND 3780 TO AND INCLUDING THE ENTRANCE INTERSECTION OF SUNSET LAKES AND SUNWARD DRIVES AND SUNSET LAKES DRIVE WEST FROM THAT INTERSECTION TO THE MAIN PARK. THIS MAY CHANGE ACCORDING TO CIRCUMSTANCES AND ALL IS WEATHER PERMITTING.
IF YOU LIVE ON THE TARGET STREETS, PLEASE NOTIFY YOUR PERSONAL SERVICES (LAWN, POOL, REPAIR, ETC.), AND GUESTS THAT YOUR STREETS WILL BE CLOSED FOR RESURFACING ON THE SCHEDULED DAYS. REAR GATES WILL BE OPEN DURING THIS PROJECT FOR HOA TRAFFIC AND CONSTRUCTION VEHICLES.
SPECKS OF ASPHALT, TACK AND PAINT MAY BE CARRIED BY WIND OR SPLATTERED DURING APPLICATION. DUE TO THE SHORT SETBACKS IN THIS AREA, IT IS RECOMMENDED THAT VEHICLES NEXT TO THE WORK AREA BE GARAGED OR MOVED TO AN AREA THAT IS NOT NEAR THE RESURFACING WORK. DO NOT LEAVE VEHICLES PARKED ON STREET OR EASEMENTS WHERE RESURFACING IS PLANNED. LEAVING VEHICLES IN DRIVEWAYS IS NOT RECOMMENDED. NEITHER THE CONTRACTORS NOR THE HOA WILL BE RESPONSIBLE FOR DAMAGE TO VEHICLES DUE TO OWNER FAILURE TO FOLLOW DIRECTIONS.
IN SOME AREAS, SPEEDING HAS SEEMED TO EASE SOMEWHAT IN SUNSET LAKES SINCE THE LOWER LIMITS WERE POSTED. THERE HAS ALSO BEEN NOTED AN INCREASE IN OBSERVING STOP SIGNS, WHICH IS GREAT. Speeding is a primary safety issue and the responsibility of the Association to address.
Suggestions from Owners, consideration of elements that may affect safety and property values, such as stopping distances, short setbacks in our densely developed community, consults with BCSO and information from other private, gated, deed-restricted communities have contributed to this simple step in the effort to help us be a safer community.
Did you know that at a speed of 30 mph, considering a 2/3 second "thinking distance" (the time it takes to realize a problem and act to stop a car varies from 2/3 second to 2 seconds), it takes 65 feet to stop? That's the full length of an 18 wheel semi/tractor trailer! At a speed of 40 mph, it takes 120 feet! And this is under perfect, dry conditions. WIth 20 foot setbacks on some of our streets, a vehicle may easily reach homes.
Research regarding stopping distances at different speeds confirm the need to reduce the speed limit in the Sunset Lakes section of our HOA to no more than 15 mph. IE has 50 foot setbacks, so have limits of 25 mph with an acceptable assurance of safety.
In view of all aspects and considering the safety of our children and all residents, the posted speed limit in the Sunset Lakes section of our HOA was reduced from a mixture of 15, 20 & 25 mph to 15 mph throughout.
If speed limit reduction is not effective to protect our residents from vehicles traveling at high speeds in our crowded community, other suggestions from our Owners such as speed humps may be considered.
Thanks to everyone who contributed and supported this important issue. Our goal is to provide our Owners and Guests with as safe an environment as possible. Please encourage all to drive slowly through our community. Our elderly, mobility challenged, pets and children are at risk with speeding traffic.
STORMWATER MAINTENANCE PROCESS
The clearing of the 3 large culverts at the entrance of SL was done as ground water levels allowed. This is an important part of maintenance of our stormwater system. The Sunward Drive stormwater drainage easement needs to open and the culverts patent.
The year long project is near completion. A few more touch-ups of grade and shrub removal should complete this phase of repairs and maintenance of the Drainage Easement along the south and east side of Sunward Drive. This is required by both Brevard County and our SJRWMD permit.
Hereafter, a firm maintenance plan must be generated for this drainage easement, as well as the entire interconnecting stormwater system in Sunset Lakes. Input and assistance from Owners is welcome and professional assistance is recommended. All Residents are urged NOT to put yard waste, trash or any other fill in street gutters, drains, lakes, swales or drainage easements.
2019 RULES & GUIDELINES
OVERALL CONTRACT REVIEW:
Your 2018 Board of Directors has been carefully reviewing the current service contracts for Sunset Lakes. This has been an assessment in areas of service, with consideration of the age and condition of the common grounds of the association, as well as the insurance and licenses required for each individual situation. Even with a shortage of two board volunteers, we have accomplished quite a bit in a short period of time.
Your current management company is one of the largest, most knowledgeable and respected in the southeast United States. They are efficient in financial management and have successfully worked through several areas of concern for SLHOA. In addition, the overall recurring costs since Sentry has joined the Association are trending steady.
The goal of this 2018-2019 Board is to have improved safety and property values for the residents of Sunset Lakes Homeowners Association for 2019! So far, so good! Some of the many improvements include:
As we move through areas that require maintenance & repair we continually prioritize. Future Boards of Directors will need to generate an Annual Maintenance Schedule to maintain Sunset Lakes as a premier community in Brevard County.
BE A LEAD(ER)!!
What is a "Lead"?
A "Lead" is a community volunteer who keeps an eye out on their street for safety hazards.
Examples of a safety hazard are lifted sidewalks (trip hazard), broken cement around drains (auto damage and trip hazard),speeding cars (danger to us all), etc. We have "Leads" on some SL streets now and need a few more to cover the entire community. One Lead per street is fine.
If you wish to serve your community in this important way, please notify the board via email at firstname.lastname@example.org. There are many tasks that need to be done to make Sunset Lakes a better place to live and this is certainly one of them. If you wish your "Lead" position to remain confidential, this board will do that. Thanks!
Background Community Info:
"Check Lease" :
Owners in Sunset Lakes who rent their homes need to refer to Article XI of the Declarations of Covenants and Restrictions (C&Rs) for the SLHOA Homeowners Association. This Article provides a paragraph that must be included in the Lease Agreement regarding the tenant's responsibility to follow the C&Rs of our Deed Restricted community. The Owner also needs to provide the Sentry Management Company with a copy of the Lease Agreement, as well as the names addresses and contact information for both themselves and the tenant (s) residing on their property.
PARKING Ideas for Sunset Lakes: Many of our Owners have multiple vehicles and not enough room to park them in their garages and driveways. Owners have been asked to come up with ideas regarding the issue of parking in Sunset Lakes. We have researched other HOAs and considered different ideas that may provide some relief from street parking, but none are ideal. To mediate this issue for our Owners, we have allowed the use of the main park parking lot for temporary overflow parking, with the clear understanding the HOA is not responsible for any damage of vehicles if they are parked there. Posted signs state the main park closes for recreational use at dusk.
A quote from the Florida Drivers Handbook is listed on the Downloads section of this site: "BLOCKING SIDEWALKS". This may clarify those areas that are not for parking in Florida. Please send your smart ideas about how we may better manage parking in Sunset Lakes to the board at email@example.com. Thanks!
It is against State Law to BLOCK SIDEWALKS and may present a safety hazard for our Owner and guest pedestrians. Parked vehicles are allowed in garages, on driveways or in the main park parking lot. Sidewalks are not intended for vehicular use; they are intended for pedestrian use. Please ensure the safety of our Owners and guests by not blocking the sidewalks with vehicles or other items such as pool drain pipes, motorcycles, trash cans, yard waste, etc.
STORMWATER SYSTEM PROTECTION
We had superficially checked and cleared our street stormwater drains for the 2018 hurricane season. We hope to create a scheduled maintenance program that will help future regular maintenance of the areas that need regular attention. Our street gutters drain into the stormwater drains that flow from detention pond to pond, finally emptying into the river as cleaner water. Putting yard waste in the gutters endangers the patency of our stormwater drains - causing clogging, backup and flooding properties during a heavy rain event. Putting yard waste in the street is a traffic safety hazard. In addition, the cost of clearing the connecting pipes between lakes is high. If the pipes are clogged with yard waste, the clearing may necessitate a Special Assessment or an increase of annual dues to cover this very high expense. Please put yard waste into reusable containers or piled neatly in no > 4 foot sections on the apron of the driveway for pickup by Waste Management.
There are areas in Sunset Lakes where Drainage Easements are designed as part of the Stormwater System. These easements are required by the St. John's River Water Management District per our HOA permit. We do not have a choice. Some of these easements are found in the rear or side of a property. It is very important that the drainage easements be kept clear of yard debris, trash and any structures or plantings that may obstruct the flow of stormwater. From time to time, hopefully on a regular maintenance schedule in the future, the association will hire a firm to clear any debris from the easements to assure proper drainage. Please provide safe access for workers doing this important job to keep us safe.
Please do not put waste containers on the cement pads that contain stormwater access manholes and are our street drains. The automated waste trucks can accidentally do great damage to the cement drain structure when picking up waste cans on those cement pads. We are responsible to repair these damages and they are very expensive. We have already had to repair several. Please do not use these street manhole drain access pads for waste containers, yard waste, potted plants or other items.
During our rainy season - especially when a storm is approaching, it is wise to reduce our gray water use. All our irrigation runoff goes into our storm water system and we will need more space for heavy storm rains. When a storm is close, it is wise to reduce or turn off our home irrigation systems, as our property management company will do for the common areas. That will keep our grounds from being over saturated and unable to absorb the heavy rainwater that may follow.
Of course, this is the time to trim our own trees so they will be stable and safe during high winds. We have done that for the common areas and all Owners need to consider that now for their properties - before storms threaten. Also, please make sure large trees don't hang lower than 15 feet from the road so our school buses don't get damaged. If the Association has to trim a tree damaging buses, the cost will be charged to the account of the tree Owner.
As we find sidewalks that have become uneven over time, we are continuing to grind the uneven joint areas to smooth curves instead of the alternate option of removing the sidewalks and replacing with sod. Replacing all sidewalks would be beyond the current budget and require a revenue adjustment. Replacing hazardous broken areas and grinding lifts to curved edges is the more economical choice. If Owners will contact our Property Manager or Board with the location of uneven sidewalks observed, it will help the ongoing process.
A reminder - Commercial signage is not allowed in our community save a "For Sale" sign in the yard of a home that is for sale with specific sign dimensions noted in our C&Rs. State Statutes allow very small security signs within 10 feet of the front entrance of homes. No signage is allowed on common property of Sunset Lakes, save that placed by the Association. Any posted may be removed by the association at the expense of the owner. The exception we have established is for those small, temporary directional signs during Garage Sale First Saturdays that are removed at the end of the sale period. Please keep our common areas clear of signage.
July 4th Parade
The 2018 Annual July 4th Parade was held as scheduled! Prizes for the most patriotic decor were awarded and Amber Cochran has once again done a wonderful job to organize a great community event to celebrate our nation's birthday! Thanks to everyone who helped from those who provided refreshments like the Ryan's on Starlight with a water station, to the sharp guys who kept us from having traffic issues as the parade moved through our streets. As one neighbor said, even the dogs were impressed! See pictures below.
The front gates must remain open until the cement tip is complete. The form in and the concrete will be poured. It must set before the form is removed. Then the gates can be closed. Please drive slowly around workers.
Sentry is our Property Management Company. Our Property Manager is Sue Stewart LCAM who can be reached at firstname.lastname@example.org.
All Owners in SLHOA need to register as an SLHOA homeowner on the Sentry website. Sentry may provide a gate clicker for the resident gates in Sunset Lakes. (Tenants may request a clicker from the property Owner)
The Sentry link is http://accesssentrymgt.com/dx/sentrywp/index.html#. This allows Owners to access their own personal accounts, and other choices of information. A tutorial is available to guide through the registration. For those who do not have access to a computer, please call Sentry and set up an appointment to go to the office in Rockledge and staff will help you register.
The dates for our semi-annual assessments (January 1 & July 1 of each year) and the amount ($330) will stay the same through 2019. Sentry will send invoices and directions for payments.
Some Owners choose to mail their semi annual dues ($330) via check or Money Order payable to "SUNSET LAKES HOMEOWNERS ASSOCIATION, INC." to the Sentry office in Rockledge: Sunset Lakes Homeowners Association, Inc. c/o Sentry Management Company, 597 Haverty Court, Suite 110, Rockledge, Florida 32955. Be sure to note your SLHOA property address and your assigned Sentry account number on the check for proper credit. Cash is not accepted. Credit cards will require an additional fee for processing.
July 4th Parade