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Board of Directors Meeting Minutes
October 18, 2016 
 Grace Lutheran Church, MI

Call to Order: Bertha Perrin called the meeting to order at 7:02 pm.

Quorum: In attendance were Bertha Perrin, Dave Cheney, Bill Hillberg, and Linda Stasik. Frank Bradley of APM was also present. 

Comments from the floor: 

Approval of Meeting Minutes: Motion by Dave Cheney, seconded by Bertha Perrin to approve the minutes of the September 20, 2016 board meeting. 

Treasurer’s Report: Bill Hillberg presented the unreconciled Treasurer’s Report. He did not receive the balance figures for this month. Motion by Dave Cheney to accept the unreconciled report as presented, seconded by Linda Stasik. All in favor.

  • Sunrise Bank needs updated signature cards for current board members.
  • Community Association has 13 month CD at .35%, which matures in November.  Bill will look into various banks/rates.
  • Bill presented a copy of the letter of engagement with McDonough CPA Solutions.
Old Business/Action Items Update:

Lake Restoration Project Status: Lake A – APM will have problems with the lake’s restoration corrected.  Lake B – restoration will not begin until Lake A is fixed.

Common Area Maintenance: APM did not have information on areas or cost. 

Tree Trimming Update: There still are a couple trees that need to be trimmed around some light poles which should now be completed by Greenleaf by October 21st.

Parking Signs/Zones: 3 No parking zones to be painted on the street on the dead ends of Sunflower, Starlight and Sierra.
Island Estates Common Area/Lake: Area is pretty inaccessible.  Needs to be cleared and maintained.

BCEM: information link is completed.

Backup Battery Packs: Packs have been replaced for gates.  Need SOP for future disasters. Dave will begin looking into a plan.

Community Fall Picnic: Picnic and chili cook-off possible. 

FPL Lights Update: Lines would have to go under the roads to power the poles.  Need to look into other types of lights. All new lights need to be on the same side as existing lights.

New Business

ARC – Jim Turner, long-time Chairman of the ARC recently passed away.  His  wife, Ann Marie thanked us for the flowers that were sent. Bill Propst will be  the new chairman.  He has received all the records and is developing a new  process.  The ARC seems to be up to date on requests.  George Kraft and Jeff  Lamke are also on the committee.

Sunset Lakes 2017 Proposed Budget: Reviewed and discussed the proposed  budget.  Motion by Dave Cheney, seconded by Bill Hillberg that Bertha and Bill  will meet with Van to clarify and finalize the 2017 budget in order to be able to  mail it out 30 days before the scheduled Budget Meeting. All in favor.

Budget approval meeting scheduled for November 29, 2016.

Next Meeting: November 29, 2016 at the Grace Lutheran Church at 7:00. 

Adjournment:  Motion by Bertha Perrin, seconded by Linda Stasik to adjourn, all in favor.  Meeting adjourned at 9:33. 

Linda Stasik
Corrected and approved 11-29-16 

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