SUNSET LAKES HOMEOWNERS’ ASSOCIATION,
Board of Directors Meeting Minutes
September 20, 2016 at 7:00PM
Grace Lutheran Church
Call to Order: Bertha
Perrin called the meeting to order at 7:00pm
Quorum: In attendance
were Bertha Perrin, Dave Cheney, Bill Hillberg, Linda Stasik and Bob Trask
establishing a quorum. Van Moore of APM was also present.
Comments from the floor:
Dave Diamond from the community took in numerous items from residents to
sell at the flea market to help offset college expenses. He took some of
the proceeds and presented a check for $25 to the community to be used
for the good of cause as a token of his appreciation for the donations
of household items to be sold. The board and those present from the community
applauded his gesture and thanked him for his kindness.
Approval of Meeting Minutes:
Motion by Dave Cheney, seconded by Bill Hillberg to approve the minutes
of the August 16, 2016 board meeting as corrected. All in favor. Dave will
post corrected minutes on the web-site.
Bill Hillberg presented the Treasurer’s Report with balance as of 8-31-16.
Motion by Dave Cheney to accept the report as presented, seconded by Bob
Trask. All in favor.
Total Cash $672,686.14
Van noted that the Association
is currently operating under budget.
Review of CPA firms to do
a Financial Review: Bill Hillberg solicited 3 CPA firms to provide a cost
for doing a Financial Review. The board discussed the different costs by
the 3 firms and Bertha who works at a CPA firm explained the meaning of
compilation, review and audit. Bertha explained the CPA’s all use the same
criteria when performing a financial review and felt the lower cost would
be best. Bertha made a motion to use Bill Jackson Dave Cheney seconded
and more discussion continued. Bill Hillberg felt it would be best for
using one of the other CPA firms because Bill Jackson does the tax returns
for Sunset Lakes and also does the taxes for other clients of APM. He expressed
this was not anything against APM but would rule out the idea of a conflict
of interest and would keep it unbiased. A vote was taken on the motion
and Bertha and Dave were in favor. Linda, Bob and Bill were opposed so
the motion failed.
Motion by Bertha Perrin,
seconded by Bill Hillberg to hire Ms. Hinds’ CPA firm. The motion failed,
1 to 4.
Linda Stasik made a motion
to hire McDonough CPA firm Bill Hillberg seconded the motion and
a vote was taken. Bill Hillberg, Linda Stasik and Bob Trask were in favor.
Dave Cheney and Bertha Perrin were opposed and the motion passed.
Common Area Motion, Discussion,
The Board got a legal opinion
from the Association Attorney concerning the common areas being mowed and
maintained by the Association. This includes the common areas around the
lakes which but up to some of the homes.
The attorney recommended
that any and all common areas should be maintained by the Association not
individual owners. Bertha Perrin motioned to move forward with adding these
areas on for maintenance Bob Trask seconded and all were in favor. The
Board requested APM to get with the lawn company and identify all common
areas to be maintained. An addendum to the contract will be submitted to
Action Items Update:
Pedestrian Gate at the West
end of the community: The Board requested APM to have the gate removed
and install a Bollard in the middle for traffic control.
Tree Trimming Update: The
trees have been trimmed but there are a couple around the light poles left
to be done which should be completed by the end of September.
Lake Restoration Project
Status: The board was provided the map and estimates of the remaining lakes
to be done. Lake A is complete but needs some repairs. The project will
carry over into 2017. Lake B’s shoreline will be next and repairs
will start mid-October.
FPL Lights Update: Bertha
reported that FPL is going to be on property this upcoming Friday to finalize
the placement of the additional light poles in the community.
CD’s – Motion by Dave Cheney,
seconded by Bertha Perrin to move a one-year CD at Sunrise
Bank from a .19% CD to a .95% CD. All in favor.
Community signs in
common areas by Mailboxes: Bertha made a motion to purchase
and install 4 “No Parking” signs in different common areas on the street
within the community Dave Cheney seconded and all were in favor. APM will
get the areas painted for “No Parking” as well. A vote was taken
and all were in favor.
Community Fall Picnic the
Fall Picnic is planned for November 12th, 2016.
Next Meeting: October
18, 2016 at the Grace Lutheran Church at 7:00.
Motion by Linda Stasik, seconded by Bertha Perrin to adjourn, all in favor.
Meeting adjourned at 9:05.
Respectfully Corrected Submitted