SUNSET LAKES HOMEOWNERS’ ASSOCIATION,
Board of Directors Meeting Minutes
April 19, 2016
Grace Lutheran Church
Call to Order:
Comments from the floor:
Homeowners commented on a variety of topics.
Quorum: In attendance
were Bertha Perrin, Dave Cheney, Bill Hillberg and Linda Stasik. Frank
Bradley of APM was also present. (15 homeowners were also present.)
*Bob Trask arrived at 7:52.
Approval of Meeting Minutes:
Motion by Dave Cheney, seconded by Bertha Perrin to approve the minutes
of the March 16, 2016 board meeting as presented. All in favor.
Bill Hillberg reviewed the 3/31/2016 Treasurer’s Report. Motion by Dave
Cheney, seconded by Bob Trask to accept the report as presented. Three
in favor, Bertha Perrin opposed. Motion passed.
Street Lights: Board members
and Frank will walk around the property to locate dark spots for
possible street light placement. $18-21/month/light lease.
Tennis Courts: New nets should
be in this week. Fence repair slated to begin on April 20.
Playground: 1-2 days to install
new equipment. Frank removed two old tire swings and will remove
the last one soon.
Traffic Issues: BCSO will send
patrols into SLHOA in the next two weeks.
Design Review Guidelines (DRG):
Motion by Bertha Perrin, seconded by Bill Hillberg to accept the
DRG as presented. Discussion ensued. The motion failed.
A copy of the DRG will be mailed out to every resident this month. * Board
Member Bob Trask arrived.
ARC report: Jim Turner reported
that 25 DRG were processed and 2 were in review. The ARC needs
to have monthly meetings. They will occur ten minutes or so
prior to each regular board meeting.
Next Meeting: May 17,
2016 at the Grace Lutheran Church at 7:00.
Golf Carts: Dave has read the
Brevard County Ordinance regarding golf carts. We may need wording
restricting the use of golf carts in Sunset Lakes. Dave will
have the ordinance posted on the website. The ordinance should be included
in the mailing of the DRG to all owners.
Gate Opening Requests:
Opening the gates other than the first Saturday of each month costs
$25. The fee should be passed to the requestor. Motion by Dave
Cheney, seconded by Bertha Perrin that a gate-opening request must be
submitted three business days in advance and any fee incurred will be passed
to the homeowner. All in favor.
Parking Permits: Motion by Bertha
Perrin, seconded by Linda Stasik that if a temporary waiver of the
standard parking restriction is needed, an overnight parking request
must be submitted three business days prior to the event with a maximum
of seven consecutive days allowed. All in favor. The towing
procedure will need to be changed.
Audit: Bill asked about the
feasibility of an audit. Bertha read Florida Statute 720.3086.
Reviewed the financial statement requirement per the statute. Bill
needs to get a copy of the “Review of the financial statements” for
2014 and 2015.
Chickens: Homeowner thought
the issues with their pet chickens were resolved. She said
that the County had been to her house twice and said that the chickens
Basketball Hoops: DRG 4.23 Recreation
Equipment and Play Set. 29 letters had been sent out for violation
of this DRG. The Board will add qualifications to current wording
and asked that APM send out letters rescinding the violations.
Video Surveillance: Dave reported
on a video surveillance package. He will research bids. Current camera system is not adequate.
Board Compliance: In order
to be in compliance, we must have scheduled ARC meetings, copies
of all agreements including contracts and long term agreements with
all vendors on our property. Dave will scan them onto the website
and the Secretary will store them.
Old SLHOA Records: Currently
costs $15/month. We only need to keep years worth of these
records. Linda Stasik, Bertha Perrin and Pat Kerr will go to
APM to purge the records.
Motion by Bertha Perrin, seconded by Linda Stasik to adjourn. Meeting adjourned